Recruitment strategy: why your hiring isn't working and how to fix it
Feb 18, 2026
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The cost of the problem
Have you ever calculated the cost of replacing an employee for your business? It's always painful and always involves expenses: advertising, re-searching, onboarding, team distraction and loss of productivity, lost results.
According to SHRM, US companies lose $4,129 on each hire and spend an average of 42 days filling a position. In Ukraine, the figures are more modest, but the proportion is the same: chaotic hiring eats up budget and time.
Key question: Does your hiring system generate value or create losses?
What's wrong with typical recruiting
Most companies hire reactively: a vacancy appears — they start searching — they take the first “normal” person. The result is predictable:
30% of new employees leave within the first 90 days (Jobvite data)
80% of turnover is related to hiring mistakes (Harvard Business Review)
Only 19% of hires are considered completely successful (Leadership IQ)
The problem is not with the candidates. The problem is the lack of a system.
What makes up a working strategy
1. Funnel audit
Where exactly are you losing candidates and money? Typical points of leakage:
The vacancy has been open for 60+ days → strong candidates go to competitors
Conversion from response to interview is below 10% → wrong channel or weak job description
Rejections after you have offered the job → EVP does not match the market
2. Candidate profile
Not “sociable, stress-resistant.” Specifically:
What 3 results should a person show in the first 6 months?
What experience is critical, and what is “nice to have”?
What behavioral markers predict success in your culture?
3. Channels with ROI
LinkedIn provides quality, but it's expensive. Job boards provide volume, but a lot of noise. Referrals provide a 40-60% conversion rate, but require a system. The question is not “where to look,” but “where to look for this particular role.”
4. EVP that works
Employer Value Proposition is not “friendly team and cookies.” It is the answer to the question: why would a strong specialist choose you over a competitor with the same offer?
A strong EVP reduces cost-per-hire by 50% and cuts the time to fill a position in half (LinkedIn Talent Solutions).
5. Metrics under control
Minimum set for management:
Metric | Benchmark |
Time-to-hire | 30–45 days |
Cost-per-hire | 15–25% of the monthly salary |
Offer acceptance rate | 85% |
90-day retention | 90% |
Quality of hire (after 6 months) | 4+ out of 5 |
If you don't measure, you don't manage.
How We Work
Our expertise lies in the strategic layer, ensuring your hiring process is built for long-term success and scalability.
What You Get:
Process Audit: A deep dive into your current workflow with specific, actionable recommendations.
Strategic Position Profiles: Detailed profiles designed to act as high-efficiency filters.
Tailored Channel Maps: A custom roadmap of where to find the best talent for your specific needs.
Selection Framework: A clear structure with objective evaluation criteria.
Performance Metrics: Essential KPIs to monitor and control your results.
Engagement Formats:
Spotlight Session: A one-time deep dive into a specific "stuck" vacancy.
System Building: A full-scale project to design and implement your entire hiring ecosystem.
Strategic Mentoring: Professional guidance and training for your internal HR and recruitment team.
Note on Implementation: If you need hands-on help with the search, we provide access to our proven network of niche-specific recruiters. We only recommend specialists we trust.
Who Needs This?
You should consider a strategic intervention if:
You are scaling up and hiring 10+ people per quarter.
Turnover is above 20% and you don’t understand the root cause.
A key position has been open for 2+ months without success.
Your HR team is drowning in operations and lacks the time to think strategically.
Hiring is not an expense. It is an investment with a measurable ROI. The only question is whether you invest consciously or continue to waste your budget in chaos.
Need clarity about your situation? Contact us today. We will analyze your specific challenges and find the right path forward.
